LSYC Roles - how the club is run
It takes a lot of work to keep our club running, and most of this is by volunteers.
Would you be able to take on one of these roles and help share the load?
If so, contact any committee member, who will be delighted to speak to you!
You can choose whether or not to join the committee, but your practical help in any
of these roles will always be appreciated.
Point to any role below to see a summary of what is involved:
General Committee - all
- Contribute to club operations as identified
- Attend General Committee meetings when available
- Act as spokesman to club members from committee
- Encourage new membership of LSYC
Commodore
- Overall management of Club matters for period of office, supported by the General Committee.
- Director of Lough Swilly Yacht Club Ltd
- Key-holder
- Chair committee meetings
- Spokesman for the Club to wider audiences - e.g. Irish Sailing Association, government bodies, press, neighbours etc.
- Act as Race Officer for Rathmullan Regatta
- Conduct Commodore's annual inspection of members' boats at Melmore!
Vice Commodore
- Support the Commodore, and stand in for Commodore as required.
- Key-holder
- Liaison with ISA, Malin Waters, Rathmullan Watersports and other clubs
- Act as Race Officer for Buncrana Regatta
Rear Commodore
- Support the Commodore, and stand in for Commodore and Vice-Commodore as required.
- Key-holder
- Perhaps take on another role to support the Committee
- Act as Race Officer for Fahan Regatta
Past Commodore
- Remain on Committee to provide continuity with incoming Commodore
- Provide guidance and assistance to the new Committee
- Perhaps take on another role to support the Committee
Honorary Treasurer
- Director of Lough Swilly Yacht Club Ltd
- Key-holder
- Maintain all club financial records
- Receive membership subscriptions and all other payments
- Pay club invoices and expenses
- Prepare annual accounts for auditor
- Administer annual bar licence application
Honorary Secretary
- Director of Lough Swilly Yacht Club Ltd
- Key-holder
- Minute all general committee meetings
- Minute Annual General Meeting and any Extraordinary General Meeting
- Write correspondence on behalf of LSYC
- Advise local hostelry of visiting race yachts from LSYC - Tory, White Harte, Rita's, Railway Tavern etc
Sailing Secretary
- Key-holder
- Chair sailing sub-committee
- Set sailing calendar for the season
- Manage all sailing and racing matters, ensuring OD and rescue cover as required
- Hold IRC certificates
- Set yacht handicaps and modifies as required
- Chair protest committees as required
Social Secretary
- Key-holder
- Set social calendar for the season
- Arrange social events at the club and involving club members
- Arrange Annual Dinner and Prize-giving at local venue
- Liaise with Bar Manager
- Liaise with Cafe B-Calmed and other catering providers
- Arrange clubhouse cleaning as required
Junior Sailing Liaison
- Encourage sailing among junior members of the club
- Coordinate dinghy sailing and racing
- Arrange dinghy sailing school activity
- Ensure safety standards are appropriate for junior sailing events
- Acts as Child Protection Officer and ensure compliance
Sailing Committee
- Stand in for Sailing Secretary as required
- Ensure racing and rescue cover as required for events
- Cover for OOD on occasions when needed
- Maintain racing buoys and anchors
- Maintain club rescue boat and other sailing inventory
House and Grounds Convenor
- Ensure the clubhouse is secure and properly maintained
- Maintain heating, lighting, water supply to clubhouse and grounds
- Maintain grounds and roadways around the clubhouse in good state
- Coordination with Caravan Liaison
- Maintain caravan park and dinghy park in good state
- Arrange for repairs as required
- Arrange annual health and safety certificates for bar license application
Caravan Owners Liaison
- Represent the views of the Caravan Owners to Committee
- Communicate information from Committee to Caravan Owners
- Liaise with House and Grounds Convenor on any Caravan Park issues
- Check the water meter to the caravan park on a regular basis
House and Grounds Committee
- Support the House and Grounds Convenor
- Contribute to arranging completion of various works as required
Membership Administrator
- Maintain Club database of club members details
- Maintain records of paid subscriptions
- Advise committee of current status of payments
- Issue annual subscription letters and reminders
- Issue club handbooks to paid members
- Post lists of current paid members in clubhouse monthly
Web-site Administrator
- Maintain club web-site loughswillyyc.com using HTML tools
- Update racing and social calendars annually
- Update handicaps and race results as available
- Post updated material, downloadable documents etc as required
- Maintain WordPress news site and integration to Loughswillyyc.com
Handbook Administrator
- Prepare content of annual Club Handbook including updates to calendars, rules, boat lists etc
- Compile photographs from members for inclusion in handbook
- Liaise with sponsors of handbook regarding sponsorship and artwork
- Arrange printing of handbook
PR and Communications
- Liaise with local newspapers, agencies, schools, leisure centres etc
- Prepare and distributes advertising and PR materials
- Produce PR releases on club activities and events
- Design and arrange printing of flyers and other club forms and documents
Results Administrator
- Collect results after each race day from the Officer of the Day
- Calculate results
- Post results in the clubhouse as soon as possible after racing
- Provide results to the Sailing Secretary
- Provide results to the web-site administrator for posting
Bar Manager
- Key-holder
- Arrange stocks of beers, wines and spirits
- Arrange regular maintenance of taps and lines
- Arrange bar staff as required
- Ensure bar area is secure
Officer of the Day
- Officiate and manage club race events according to the sailing instructions and as directed by the Sailing Secretary.
- Set courses, start times, etc
- Record all participating yachts and their finish times
- Provide race results sheets to Results Administrator at the end of each race day.
Sailing School Organiser
- Set dates, times and other details for the annual Summer Sailing School
- Arrange advertising to promote the school
- Arrange sailing instructors and rescue cover
- Communicate with potential attendees and schedule participants on courses
- Liaise with Child Protection Officer to ensure compliance
- Ensure appropriate health and safety arrangements during sailing courses
- Meet attendees and their parents/guardians at the start and finish of each day, or arrange for this to be covered by another adult
- Collect fees from attendees and arrange payments to instructors
Trophy Manager
- Maintain records of winners and locations of all trophies
- Arrange engraving of trophies for Annual Dinner and Prize-giving
- Arrange collection of trophies from previous trophy holders
- Manage the prizes budget
- Arrange prizes for events
Merchandising Manager
- Source a selection of LSYC merchandise
- Maintain stocks of LSYC flags and emblems for sale to members
- Take orders and payment for LSYC merchandise
- Liaise with RNLI to arrange one or more sale days at the club to sell their merchandise.